EXCEPTIONAL EDUCATION RECORDER

 

RESPONSIBLE TO:                        Principal/Exceptional Education Director

 

LENGTH OF WORK YEAR:        181 days (may vary according to position)

 

DIVISION:                                           Secretarial/Clerical

 

EDUCATION AND EXPERIENCE:          

Any combination equivalent to:

 

• high school diploma, G.E.D. Certificate or  demonstrated progress toward obtaining a G.E.D. as required by Kentucky law
• two years of increasingly responsible and varied secretarial and clerical experience.

 

BASIC FUNCTION:

Perform a variety of responsible secretarial and clerical duties to assist a designated supervisor, including a Principal, Principal’s secretary, Guidance Counselor or program supervisor; relieve supervisor of routine administrative details and general secretarial and clerical tasks.

 

REPRESENTATIVE DUTIES:

 

• Perform a variety of secretarial and clerical duties to assist a designated supervisor with routine administrative details and general clerical tasks; type, file and transcribe or compose letters, memoranda, documents, correspondence and bulletins as directed.
• Assist with office activities and communications related to assigned school or program activities; assure the compliance with District policies and time lines; take and relay messages and information.
• Type and prepare a variety of reports; maintain a variety of program, District, State records as requires; requisition supplies, forms and maintenance work as needed, following established procedures.
• Prepare and maintain financial records and budgets; process or prepare budgetary documents, requisitions and other financial or purchasing documents.
• Greet visitors and answer phone calls; answer questions, provide information or direct individual to appropriate department or District employee; open, sort and distribute mail and other written communications..
• Schedule appointments and meetings with students, parents, teachers, vendors and the general public.
• Assist students with registration, orientation and student records; request records for new students and distribute records of withdrawn student to appropriate school.
• Perform research, compute and compile information and prepare statistical reports.
• Prepare and maintain records, reports, files and lists related to students, personnel, budgets, student records and attendance as required.
• Type from rough drafts or verbal instructions a variety of materials such as master schedules, letters, memorandums, requisitions, lists, bulletins, reports and statistical data; proofread and edit materials.
• Coordinate schedules and meetings; serve as receptionist and a contact and reference source for staff, students, parents, and the public.
• Provide information over the phone or in personal contacts with parents, students or school personnel as appropriate; route calls to appropriate personnel as necessary.
• Operate a variety of office machines, including a microcomputer or computer terminal, typewriter, copies and calculator.
• Perform related duties as assigned.

 

 

KNOWLEDGE AND ABILITIES:

 

             KNOWLEDGE OF:

 

• Modern office practices, procedures and equipment.
• Receptionist and telephone techniques and etiquette.
• Research techniques, practices and procedures.
• Financial and statistical record-keeping techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Oral and written communication skills.
• Applicable sections of Kentucky Administrative Regulations and other applicable laws..
• Interpersonal skills using tact, patience and courtesy.
• Operation of office machines including computer equipment.

 

 

ABILITY TO:

 

• Perform a variety of secretarial and clerical duties to assist a Principal’s secretary or Guidance Counselors with routine administrative details and general clerical tasks.
• Learn, interpret, apply and explain school and District policies, rules and objectives of assigned school or program.
• Understand and interpret rules and written directions and apply to specific situations.
• Compose correspondence independently.
• Perform duties effectively with many demands on time and constant interruptions.
• Type at an acceptable rate of speed.
• Establish and maintain effective working relationships with others.
• Meet schedules and time lines.
• Maintain records and prepare reports, including financial records.
• Work confidentially with discretion.
• Communicate effectively both orally and in writing.
• Understand and follow oral and written directions.
• Work independently with little direction..

 

 

OTHER JOB RESPONSIBILITIES:

 

• Be clean, neat and professionally dressed
• Be consistently responsible- maintaining regular punctual attendance and timely completion of assigned duties, working assigned contract and extended days and using sick, personal, and emergency leave appropriately.
• Maintain professional interpersonal skills using tact, patience, courtesy, and cooperative effective relationships with others consistently displaying self-control, honesty, and credibility with parents, students, visitors and school personnel.
• Act as a district liaison demonstrating positive behavior, interest and concern toward the programs, purposes, goals and efficient operation of the Taylor County Public Schools.
• Follow the procurement guidelines and purchase order process.
• Disseminate information/resources in areas of responsibilities.
• Maintain proper care and safe use of district equipment and property.
• Participate in required professional development and trainings as assigned or approved for professional job growth, to remain abreast of program requirements/responsibilities and to improve student educational services.
• Maintain confidentiality and privacy of all school records.
• Is familiar with and incorporates the use of technology as job responsibilities require.
• Adheres with federal, state and district program guidelines, policies, procedures and laws.
• Adheres to the State Professional Code of Ethics.
• Perform other tasks and assume other responsibilities as may be assigned by the supervisor or superintendent.